Volunteer Form

Volunteer Declaration Form

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Step 1 of 4 - Email Verification

Please complete all four sections of this form:

Email Verification
Annual Offence Declaration
Confidentiality Policy
Volunteer Code of Conduct

By completing these forms, you are helping us maintain a safe and professional environment for the individuals we serve and ensuring your eligibility to continue in your role.

To begin, please enter your email address below. You will receive a one-time passcode to verify your identity before proceeding.

Email Address*

Email Verification*

Password verified.

Please verify your email address to continue. Click above to receive a verification code, then enter it to proceed with your application.

Please read and complete this Annual Declaration Form to confirm your compliance with the policies and responsibilities outlined by Big Sisters of BC Lower Mainland. This form includes declarations regarding any criminal convictions or investigations, adherence to our Confidentiality Policy, and your legal Duty to Report as required by the Child, Family and Community Service Act (CFCSA) of British Columbia. By submitting this form, you are helping us maintain a safe and professional environment for the individuals we serve and ensuring your eligibility to continue in your role.

1. OFFENCE DECLARATION:

Offence Declaration - I DECLARE, since the last Criminal Records Check provided to Big Sisters of BC Lower Mainland, or since the last Annual Offence Declaration Form submitted to Big Sisters of BC Lower Mainland, that I and my live-in partner (please check all boxes that apply):

Declaration Statements

have no convictions under the Criminal Code of Canada, up to and including the date of this declaration for which a pardon has not been issued or granted under the Criminal Records Act (Canada).

have no pardons related to sexually based offences up to and including the date of this declaration under the Criminal Records Act (Canada).

have no charges pending under the Criminal Code of Canada up to and including the date of this declaration.

have not been the subject of any criminal investigation or allegation, any child welfare investigation or allegation, nor have I had any charges brought against me or my live-in partner, even if the charges are pending.

My driver's license has not been suspended, restricted or revoked for any reason.

Please check the appropriate line:

Summary Confirmation*

There have been no occurrences as described above since my last Criminal Record Check or submission of an Annual Offence Declaration Form.

All reportable matters as described above were discussed with Agency Staff and/or the Executive Director at the time of the occurrence(s).

2. CONFIDENTIALITY:

3. DUTY TO REPORT – CHILD SAFETY:

DECLARATION:

By checking the boxes above, signing, and/or submitting this form, you consent to the collection and use of your personal information by Big Sisters of BC Lower Mainland and Big Brothers Big Sisters of Canada (BBBSC) to assess your eligibility as a volunteer. Your information will be stored and disclosed only as necessary, following privacy policies.

I confirm that I have read, understood, and agree to uphold the Offence Declaration, Confidentiality Policy, and Duty to Report obligations, including the responsibility to report child safety concerns as required by law.

Volunteer Email*

Volunteer Name*

Volunteer Signature*

Date

March 13, 2026

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Date

Confidentiality Policy

Please read and complete the Confidentiality Agreement to confirm your compliance with the policies and responsibilities outlined by Big Sisters of BC Lower Mainland. By submitting this form, you are helping us maintain a safe and professional environment for the individuals we serve and ensuring your eligibility to continue in your role.

All staff and volunteers of Big Sisters of BC Lower Mainland are required to abide by this Confidentiality Policy. Any breach of this policy will be considered grounds for termination.

Agency Service Delivery Staff will explain the confidential nature of our service to the volunteer, child and parent/guardian as early as possible in the orientation and/or screening process.

At all times thereafter, agency Service Delivery Staff will ensure the privacy of case information. Information contained in the casework files will not be disclosed by the Agency without written approval of said person except in the following cases:

where the safety of a child depends upon divulging this information.

This could include suspicion of neglect or abuse of a child. The proper authorities will be informed when necessary. This could result in the disclosure of confidential information without written consent from the person to Big Brothers Big Sisters of Canada's insurers and/or legal counsel, as may be appropriate in connection with any legal proceeding or inquiry;

when subpoenaed by the courts;
where required by law;
during periodic agency accreditation reviews, case records, including relevant personal information, will be shared to authorized representatives of Big Brothers Big Sisters of Canada.

In the event that confidential information is requested to support a custody or access application, or for any court matter other than a "child protection" case, the Agency will only release the information if required to do so by a Judge's Order.

In keeping with privacy laws, we require that volunteers do not share personal information about any mentees, their families, volunteers, and donors with anyone but Big Sisters staff and Board of Directors.

No staff member or volunteer shall use confidential information from the Agency to advance any personal interest, financial or otherwise.

In accordance with Big Brothers Big Sisters of Canada's National Standards:

No information will be provided to persons or organizations outside of Big Brothers Big Sisters of Canada and its agents about parents, children or volunteers without their express prior written consent except where required by law.
All information and records, including electronic records, shall be kept secure (for example, in a filing cabinet, desk, etc under lock and key, password protected, etc.) and confidential at all times.
Case records will only be accessible to the Caseworker, Casework Team Lead, Program Manager and Executive Director and, in appropriate situations, other Caseworkers.
Big Sisters of BC Lower Mainland does not release the last names of mentees to the media or general public. Therefore, Big Sisters asks that volunteers also not release the last names of any Agency mentees to anyone.

Not withstanding, If anyone has reason to believe that a child has been, or is likely to be abused, neglected, or in need of protection, they are legally required to make a report to the Ministry of Children and Family Development. The phone number to make reports is: 1-800-663-9122. Confidentiality must be breached when a child discloses to you that they have been abused, is planning to hurt themselves, or is planning to hurt somebody else.

Volunteer Email*

Volunteer Name*

I confirm that I have read, understood, and agree to uphold the policy around confidentiality and agree to abide by these rules.

Volunteer Signature*

Date

March 13, 2026

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Date

Please read and complete the Code of Conduct Agreement to confirm your compliance with the policies and responsibilities outlined by Big Sisters of BC Lower Mainland. By submitting this form, you are helping us maintain a safe and professional environment for the individuals we serve and ensuring your eligibility to continue in your role.

Big Sisters of BC Lower Mainland provides children and youth with safe, quality mentoring relationships with Volunteer Mentors. As a Mentor, you share with your Mentee, their parents/guardians, Big Sisters of BC Lower Mainland, and (in certain programs) partnering site-based staff, a commitment to fostering a safe, enjoyable, meaningful, and healthy mentoring relationship by observing the following Code of Conduct:

Mentors conduct themselves in a manner consistent with the agency's:
- Commitment to diversity, equity, and inclusion; and
- Policies and Procedures; and
- Mission, Vision, and Theory of Change.
Mentors promptly report any concerns about the match to the agency.
Mentors agree to respect the privacy and dignity of their Mentee and family.
Mentors are required to discuss any issues, concerns, or changes of circumstances (living situation, change of address, phone number, etc) with the Agency contact person.
Mentors conduct themselves as positive role models to a child/youth and as representatives of the agency.
Mentors model consistency, reliability, punctuality, and commitment to open communication.
Mentors honor the commitment of spending time with the Mentee on a regular basis, including limiting their involvement in the Mentee's life to expectations outlined in the program.
Mentors establish, maintain, and respect boundaries with both the Mentee and the Mentee's family/parent/guardian/caregiver.
Mentors respect the roles of the parent/guardian/caregiver, family, and school/community partner, where relevant, as separate and distinct from their volunteer mentoring role.
Mentors participate in regular supervision meetings with the agency to discuss the match relationship and commit to a mandatory match monitoring schedule to ensure:
- both Mentee and Mentor are feeling valued and supported; and
- the mentee derives the most benefit possible from the mentoring friendship; and
- the match is safe and healthy.
In the event of match closure, Mentors are sensitive to the impact that this can have and take the necessary steps to minimize upset to the child/youth, including celebrating the accomplishments of the match.
Mentors connect with agency staff to formally close the match.

Volunteer Email*

Volunteer Name*

Volunteer Signature*

Date:

March 13, 2026

This field is hidden when viewing the form

Date

Volunteer Form

Volunteer Declaration Form

1. OFFENCE DECLARATION:

2. CONFIDENTIALITY:

3. DUTY TO REPORT – CHILD SAFETY:

Confidentiality Policy

1. Are you a self-identified woman, non-binary, transgender or gender-diverse individual (age 19+) interested in becoming a volunteer?