Project Administrator & Marketing Assistant (10 – 12-Month Contract)

Mission, Vision and Core Values

Our Mission is to enable life-changing mentoring relationships to ignite the power and potential of young people.

Our Vision is that all young people realized their full potential

Our Core Values are:

  • We Champion Potential
  • Every Connection Counts
  • Showing Up Matters

Big Sisters of BC Lower Mainland (www.bigsisters.bc.ca) is a non-profit society and proud member agency of Big Brothers Big Sisters of Canada Federation. We are committed to enhancing the confidence, self-esteem and well-being of: female, female-identifying, non-binary, gender fluid, transgender, and Two Spirit youth. Big Sisters of BC Lower Mainland is a leader in mentoring youth and providing ongoing support through a variety of engaging programs. Our organization is committed to diversity and inclusion and we encourage applications from those who identify as Indigenous, a person of colour, 2SLGBTQIA+, a person with a disability or other community that experiences additional barriers. Join us and make a positive difference in the lives of others in the community.

Why it’s great to work with us:

Big Sisters is a friendly, inclusive, and committed team. We offer competitive total compensation packages including a hybrid work environment, a shortened work week (35 hours per week) and flexible scheduling, and paid time off that includes up to fifteen vacation days, up to fifteen wellbeing days, and up to three personal days in the first year of employment.

Is this You?

You are a positive person who demonstrates self-awareness and has a high level of attention to detail. You understand the importance of ensuring accurate and timely workflows, processes, and documentation to meet time sensitive deadlines. You love to build connections with your team and the broader community. You are creative, a team player, and are passionate about the work that Big Sisters of BC Lower Mainland does.

About the role:

Reporting to the Manager of Marketing and Communications, you will be responsible for creating visual content, coordinating various activities, assisting with marketing and communication efforts, and supporting the administration of strategic planning.

What you will be doing:

STRATEGIC PLAN PROJECT COORDINATION

  • Support the CEO and Executive Team with project planning and execution relating to the strategic plan.
  • Support engagement activities which include organizing interviews and focus groups, survey dissemination and other project-related activities.
  • Promote activities and engagement related to strategic planning process and implementation.
  • Supports delivery of communications strategy.
  • Assist with scheduling and coordinating activities and events.

CONTENT DEVELOPMENT AND GRAPHIC DESIGN

  • Writing communications content for external communications including blog posts, social media impact and annual reports and newsletters.
  • Create visual content for various platforms including social media, newsletters, and event promotions using InDesign, Canva and other graphic design tools
  • Assist in designing marketing materials and maintaining brand consistency across all platforms and channels.

MARKETING & COMMUNICATIONS

  • Support marketing team to implement communications strategy to highlight and achieve organizational goals and objectives.
  • With guidance from Marketing team, develop social media content and post/implement across all channels; monitor and report on engagement and carry out daily checks.
  • Monitor and compile current media and trends impacting Big Sisters work and communities served.
  • Prepare event and executive briefs / reports for the Marketing & Communications team and broader organizations.
  • Develop event promotion materials for newsletters, social media, and other channels.
  • Document activities (photo & video) for future use and ensure media waivers are on file.

 OTHER:

  • Attends team, department, and organization meetings as required
  • Participates in general agency functions, such as but not limited to, the Annual General Meeting, Volunteer Recognition Events, Fundraising Events, and other agency events
  • Assists in general agency functioning and performs other duties as requested or required

 What you bring:

  • Post-secondary education in a related field.
  • Previous experience working with children and youth is an asset.
  • Highly organized, mature, self-starter, detail-oriented, and able to prioritize tasks.
  • Excellent interpersonal, verbal, and written communication skills.
  • Ability to work effectively in a team environment and independently.
What we offer:
  • An opportunity to do meaningful work and make a positive impact in the community
  • A supportive, positive and engaging work environment
  • A commitment to work/life balance for employees
  • An hourly salary of $23.00
This Position:

This is a 10 – 12-month contract, full-time (35 hours/week) position reporting to our Vancouver office two days per week with the option to work from the office or from home for the balance of the week. Daytime travel and some evening and weekend work will be required which will be supported through flex / lieu time.

Please note: Big Sisters staff must be fully vaccinated against COVID 19. Accommodations will be considered on request.

If this position sounds like you, please let us know why by submitting your resume and cover letter to jobs@bigsisters.bc.ca. Please use the Subject Line: Project Administrator & Marketing Assistant

Applications will be reviewed as they are received; this posting will close without notice when the position is filled.